You are here: Home / How to ... / Submit by a given deadline

Submit by a given deadline

Practical steps for how to submit a ReLog entry, review or research proposal to the course website by a given deadline.

All the following submission steps apply to any content you submit by a given deadline in this course, including reviews, research proposals or ReLog entries. If you want, you can also use the "stable version" feature below for content that you create on your own.

1. Prepare your content/feedback well before the deadline

A few steps you may consider:

  • Plan ahead and make everything ready for submission well before the deadline. If you have other obligations at the deadline, plan to submit early.
  • Find the right folder in which the content shall eventually remain. Ask the course organizer if you have questions.
  • New content is "private" by default when you first create it, so nobody other than you will be able to see the content (unless you added them as "Contributors" or "Owners" in the "Creators" tab on the editing page). 
  • Start writing early.  Since your new pages are by default private, you can start quickly with some scrap notes that you then keep developing to give you time to develop and refine. 
  • Repeatedly revise, rest, revise: frequently content gets much better if we walk away from working on it and return with a fresh mind. Use your gaps strategically, whenever you need to do other things.
  • Final read: Before you submit, please read everything you submit as if you had never seen it. You may be surprised at what you may otherwise have asked reviewers to read.

2. Creating a stable version for official submission

The following steps currently work for content pages. They do not currently work for Feedback for technical reasons. Thus all participants of the course have to agree not to change the Feedback after submission (which is easy to check, since dates of change are recorded). 

To submit content, you need to create a stable version of your content that you can no longer go back and change. Reviewers are asked to review what you submitted and not what you may have done after that. (You are free to improve your page afterwards; however you cannot expect reviewers to take your improvements into account for their review; bear that in mind if you change the page afterwards.) To create this permanent and definite state of your content that reviewers can rely on to be there, do the following steps:

    • Navigate to the page on the course website that you want to submit.
    • Click the "Edit" tab, in the green bar at the top of the page, as if you wanted to edit that page. Log in for that if you haven't already. 
    • Scroll to the bottom of that page, where the "Save" button is located (but don't push it yet).
    • Select "Save as new version" box. It will open a field that will allow you to enter a "Change note".
    • Enter a "Change note" that follows the following naming conventions, where 
      • Always start with "Submission YYYY-MM-DD",  specifying the year, month and day of the date when you submit. 
      • Description is a brief string that describes the type of submission. Please use
        • "ReLog Week 1" for ReLog entries from week 1, adjust the number for following weeks;
        • "Project" for all Project related content and add "Outline", "Draft 1", "Draft 2" or "Final" depending on the stage.
        • "Review of" for all Feedback and add the description of the type of submission that is being reviewed.
      • Examples you can adjust for composing your "Change note":
Submission 2013-09-10 ReLog Week  1
Submission 2013-09-12 Review of Submission 2013-09-10 ReLog Week 1
Submission 2013-09-10 Project Outline
    • Save the page by clicking the "Save" button at the bottom of the page. If your page is already internally visible (please check below), then this is all you need to do. If not, make it visible.
    • If you don't see a green bar for some reason, ask the course instructor.
    • Don't waste the title of your content on submission information. Your content deserves a great title that quickly tells readers what you are writing about. Make sure you choose a good one. All the submission information should go in the "Change note", not in the page title.

 

3. Make your submission visible to the course

 All content you create starts out in the workflow state "private". That means that nobody can see it other than all the people listed as "Creators" of this content (see the "Creators" tab that shows up when you edit content; there you can add the login name of other people that you want to give the same rights over your content as you have). 

Reviewers are not allowed to have such rights, so you need to make your content visible to the course so reviewers can read what they are supposed to review. To do this follow these steps:

    • Navigate to the page on the course website that you want to submit.
    • Click the "State" tab, at the right end of the green bar that also has the tabs for editing the page.
    • Select State "Internal draft" from the menu that opens. This new workflow state will be applied to your page, which will make it visible.